How to Calculate
Moving Costs.

Key Factors That Affect
Moving Costs.

Moving costs are rarely one-size-fits-all. Several variables influence your final price, and knowing them upfront puts you in a stronger position when requesting quotes.

The two biggest cost drivers are distance and move size. Beyond those, timing plays a role. Peak moving season runs from May through September, when demand is highest, and rates reflect it. Scheduling during the fall or winter typically yields more competitive pricing. Additional factors include the number of movers needed, access challenges like narrow hallways or multiple flights of stairs, and whether you require specialty handling for items such as pianos, safes, or large artwork.

Local Moving vs Long-Distance Moving Costs

Local moves, generally defined as trips under 50 miles, are typically billed at an hourly rate. In South Florida, this usually ranges from $100 to $150 per hour for a two-person crew. The total cost depends on how long the job takes, which is influenced by the size of your home and how prepared you are on move day.

How Red Box Moving does it differently: We do not charge by the hour, ever. Every Red Box move, local or long distance, is quoted as a flat-rate price after an on-site estimate. The price we quote is the price you pay. No clock running while our crew works, no surprise add-ons, no guessing on move day. You know exactly what your move costs before we load a single box.

Long-distance moves shift to a weight-based pricing model. Carriers calculate your cost using the total weight of your shipment combined with the miles traveled. A heavier load moved farther means a higher bill. Fuel surcharges, tolls, and travel fees may also apply depending on the route and carrier.

Disclaimer: These are estimated ranges based on South Florida averages. Actual costs vary by inventory, distance, and service needs. Get a free, accurate quote by contacting Red Box Moving directly.

Residential vs Commercial Moving Costs

Residential and commercial moves are priced differently because the scope and logistics of each are distinct. Our residential moving services focus on furniture, personal belongings, and appliance handling, covering homes of all sizes across South Florida.

Commercial moves involve office furniture, sensitive IT equipment, and minimizing business downtime, which often means scheduling moves after hours or on weekends. Commercial moving services also typically require more specialized labor, equipment, and coordination, all of which factor into a higher overall cost. Always request an on-site assessment for office relocations so that your quote reflects the job’s actual complexity.

Office Moving Costs: What You Need to Know

Office relocations involve more planning than a typical residential move. Beyond the physical transport of furniture and equipment, you need to account for IT infrastructure, employee communication, vendor notifications, and minimizing downtime. Our commercial moving services are designed to handle the full scope of business relocations, from small offices to large corporate moves across South Florida. Costs vary significantly based on office size and complexity, but planning well in advance and working with an experienced commercial mover is the most effective way to control your budget.

Office Moving and Relocation Checklist

A structured checklist is essential for keeping your office move organized. The checklist below covers every major phase of a commercial relocation, from initial planning through move day.

IT Office Relocation Checklist

IT equipment requires special handling. Before your move, audit all hardware, document network configurations, back up critical data, and coordinate with your IT team and movers to ensure equipment is packed, labeled, and reassembled correctly at the new location.

Office Move Checklist Excel

For teams that prefer a spreadsheet format, you can adapt the checklist above into an Excel file. Organize columns by task, responsible party, due date, and status to give your team a shared tracking tool throughout the relocation process.

Commercial Moving Checklist

Commercial moves benefit from clear ownership of each task. Assign responsibilities across departments such as IT, HR, facilities, and operations. Establish a timeline with milestones at 60, 30, and 7 days before the move to keep everything on track.